icon to default to the system date.
Use this program to print a register of all returned checks entered in the Returned Check Entry program since the last register was run.
The optional update — for second time returned checks — posts to General Ledger, creates new open documents and updates customer balances and writes returned check information to the bank transaction files. A check entered as a first time return is not posted to the open documents file; the system assumes that you will re-deposit it.
The Returned Check Register update posts to the bank’s GL account number and update (reduces) the bank balance; it posts returned checks to the bank transaction files with a status of "C" for complete. The system stores all check information like check number, payee and register number will be stored.
The register printout includes the following information: customer number, customer name, check number, check date, return date, check amount, return charge, and memo for first and second returns. A report total is given along with number of returned checks listed. Depending on the flag in the company AR static control record, the user may obtain a general ledger distribution printout.
Access this program by choosing Accounts Receivable-->Returned Checks-->Returned Checks Register.
1. Deposit Date
Enter the deposit date into the bank. The date must be either in the current or next GL period and not prior to the current AR period. Press Enter (CR) or the
icon to default to the system date.
2. Deposit Number
Enter the deposit number (0-9999). Press Enter (CR) or the
icon to default to NEXT.
3. Bank
Enter the bank code. This indicates to which bank checks returned a second time should be redeposited. This bank code must exist in the system. Press Enter (CR) to default to the bank entered in the company AR Static Control F/M. Press F2 or the
icon to search.
4. The system will process the information and then present one of the following messages:
Ü If your system is set to print GL distributions, the following message appears:
Check register. OK to print GL distribution?
Check the register output to verify the information is accurate. If you find a mistake, select Cancel to exit the register and return to the entry program. If the output looks correct, select OK to continue.
Check GL distribution. OK to update?
After printing the distribution, verify the printout. If everything is correct, select OK to continue. The program proceeds with the update. If you need to make a correction, select Cancel to exit the program. After the correction is made, the entire register process begins again.
Ü If your system is not set to print GL distributions, the following message appears.
5. Check register. OK to update?
Verify the register printout. If there is a correction to be made, select Cancel to exit the program. After the correction is made, the register can be rerun. If everything is correct, select OK to continue with the update.
How to print and update the Returned Check Register
Viewing reports on screen (using the viewer)