to default to ALL. Press F2 or
to search.
Uses the Document Removal Register program to print a report of all documents paid down to zero and optionally remove those records from the system. The update also maintains the Paid Document History file.
You should run this register as part of the end-of-period procedures. To prevent file overflow, the records should be remove once a month after you run the register.
Records removed by this program will no longer appear on the Open Payables or Aged Payables Reports. The information regarding paid off documents is available for screen display in the Vendor Inquiry program.
As the system removes invoices from the open documents file, the invoice status in the AP check history detail file is also updated.
Technical Notes: As APTRAN records are removed, FACTS updates the corresponding APCHKL records. If the paid doc history setting results in APPDTR records being created, the status will be “P”. • If not, the status field will be “D”.
Report information includes the following for each vendor: the vendor number and name, document number, entry period and date, amount, document register date and number, payment amount, discount taken and current document balance (0). An asterisk indicates that the total of the transactions for that document does not equal the document amount. The total number of documents listed with a balance of zero is also included.
Access this program by choosing Accounts Payable-->End of Period-->Document Removal Register.
1. Enter the Branch code or codes.
The code must be on file in Branch F/M. The program defaults to the branch assigned to the terminal. Press F1 or
to default to ALL. Press F2 or
to search.
2. Print the register.
Choose OK in the main report window. Choose OK at the End of Register message.
3. Check the register output and indicate whether or not you want to remove the documents on the output.
At the "Check Register. Remove these Records?" message, choose OK to remove the documents that appear on the register output. Choose Cancel to abort the update and leave the documents in the system. At the "Update Not Run" message, choose OK.
Viewing reports on screen (using the viewer)