Registers are similar to reports, with one significant difference. Where a report only prints information, a register prints the information and then optionally updates it to the appropriate files in the system.
Registers are found on the menu where the information was entered. For example, in AP, documents (invoices) are entered through the Document Entry Program on the document entry menu, and will update a document entry file. Users then print the Document Entry & Adjustments Register (also found on the document entry menu), which will provide an audit trail of what documents were entered. After the register is printed, it should be verified and if all the information is correct it may be updated. The update posts the documents entered to the open payables file.
1. Set the appropriate order, range and parameters and print the register.
2. Review the register print out and verify that the information is correct before you update. If you find errors, return to the appropriate entry or adjustment program to make the corrections.
3. If the module is set to print GL distributions, print and review the GL distribution to make sure transactions balance. Make any necessary adjustments.
4. Once the register and GL distribution are correct, proceed with the update.