Use the Check Register to obtain a report of all regular, manual, and void check information since the last Check Register was updated. The program writes all checks to the bank transaction files and posts to the bank’s GL account number and optionally updates the bank balance.
The optional update following the register updates all necessary files. The records are written to SMTRNH file with a status of "C" for complete; all check information such as check number, payee and register number is stored.
This register is an audit trail of all hours, earnings, taxes and other deductions and should be printed, verified and updated each time a pay cycle is run. It can also be printed after field of manual or void checks. If the register is not printed directly after field of manual or void checks, the information is displayed on the next register with regular checks.
Information for the register comes from three programs - Check Print, Manual Check Entry and Void Check Entry.
You have these options.
Update the check history, employee history, department history, employee past history earnings and deductions files.
Update the monthly GL distribution and check file.
Update the maximum hours, deduction balances, bank transaction files and the appropriate control records.
Register information includes the following:
Register: For each employee, employee number, name, check number, department, regular and premium hours and earnings, taxes and other deductions and net pay. Regular, manual, void and register totals are printed. The total number of checks listed are also included.
Detail recap: For each employee, hours and earnings amounts for each category, tax and other deductions amounts for each category and net pay. Employee and report hours, earnings, taxes and other deductions totals are printed.
Tax recap: For each tax type, tax code and description, amount, matching, total, unemployment earnings, taxable and tax and tax type totals.
Deduction recap: For each deduction, deduction code, description, amount, matching and total. Deduction totals are also included.
Click field descriptions for information on each field.