Receipt Register (POR230)

Use the Receipt Register program to:

Print a register of purchase order and a non-purchase order receipts.
Optionally build and print a general ledger distribution, based on settings in the PO to GL Posting F/M.
Post to general ledger, if needed.
Update inventory quantities (if needed), costs and activities, purchase order history files, the purchase order period receiving file, the purchase order receipts file and the job cost files.
$image\pinpurpl_shg.gif$ If the cost is a contract cost, the system does not update the last cost with the contract cost value and sets the contract cost flag for the line.
Copies PO document notes to past PO notes and deletes notes when PO document is deleted or line complete.

Purchase Orders with receipts that were updated in PO Receipt Entry or Non-PO Receipt Entry still need to go through the Receipt Register to update GL and invoice files. For purchases orders updated in PO Receipt Entry and Non-PO Receipt Entry, the Receipt Register skips updating inventory but updates all other files in the register. If a receipt was not updated in PO Receipt Entry or Non-PO Receipt Entry, the Receipt Register updates on-hand inventory files as well as GL and invoice files.

Receipt Register information includes the following: purchase order number, receipt number, vendor, ship-to and buyer. For each line item on the order, the item number, description, requested date, promised date, received date, ordered, received and backordered quantities, cost and extension and total (including tax and freight) are displayed. The report also includes totals of line-item extensions and purchase order receipt totals.

Lead Time: The PO Receipt Register flags abnormal (A) lead time for stocked items where the Replenish flag (on the Main screen of Warehouse/Item F/M (ICF920)) is "Y" before checking all other conditions that would flag the item with an abnormal lead time.

Returns Processing: The Receipt Register prints any return documents numbers being released from vendor approval. The Receipt Register Update creates any needed return documents and update the status of the return.

Templates that store "current period" (or similar values like "system date") resolve to the "current period at the time the report is run" rather than what the "current period" was at the time the template was created. For example: If you save a template for the PO Period Receipts Report and select "Current Period" for the Period field, when that template is selected to run again (either manually or via Job Stream) the current period is determined using the setting of Current period in the PO Non-Static F/M.

NOTE: When the system updates purchase orders tied to special orders in Sales Orders, i.e., the line item on the PO is directly tied to the line item on the SO, it also updates the sales orders. The special order line item on the sales order (optionally including serial number) becomes committed by the quantity received on the line item of the PO.

Access this program by choosing Purchase Orders -->Receiving -->Receipt Register.

Field Descriptions

Use the following fields to print and update the Receipt Register:

1. Warehouse

Enter the 2-character code to indicate the warehouse for which the Receipt Register should print. The entry must be a valid warehouse. Press Enter (CR) to default to the warehouse assigned to the terminal. Press F3 to default to all warehouses.

2. Date

Enter the purchase orders Receipt Register date. This date is used to determine the correct period in which to post in the inventory control, purchase orders and general ledger systems. The date must be within the current or next GL period. Press Enter (CR) to default to the system date.

3. PO #

Enter the purchase order number to process or press Enter (CR) to default to ALL.

The GL distribution is built during the printing of the Receipt Register according to parameters established by the user through the PO to GL Posting F/M program and IC GL posting tables.

For users printing the GL distribution, the following field is displayed:

4a. Check Register. OK to Print GL Distribution?

After printing the Receipt Register, Verify the printout. If there is a correction to be made, select Cancel or enter N to exit the program. After the correction is made, the register can be rerun. If everything is correct, select OK or enter YES to continue. The program then prints the GL distribution. Once the GL distribution is printed, the programs gives you this message:

Check Gl Distribution. OK to Update?

After printing the distribution, verify the printout. If everything is correct, select OK to continue. The program proceeds with the update. If there is a correction to be made, select Cancel to exit the program. After the correction is made, the entire register process begins again. The register is run first. The GL distribution is printed, followed by the optional update.

For users not printing the GL distribution, the following field is displayed:

4b. Check Register. OK to Update?

After printing the Receipt Register, verify the printout. If there is a correction to be made, select Cancel to exit the program. After the correction is made, the register can be rerun. If everything is correct, select OK to continue.

Receipt Register (POR230)

Field Descriptions

See Also