Use this program to determine how Service and Repair data updates through the registers – including the SO Daily Sales Register – and posts to General Ledger.
The system makes standard entries to General Ledger when it posts sales. For example, when an item is sold, the Accounts Receivable is debited and Cost of Goods Sold accounts are credited the Sales and Inventory accounts. You define in this program which standard GL account numbers to use, what they are and how they are to be used. Make sure the GL numbers are set up in GL Account F/M.
Also, for each account number that you define, the system allows you to specify whether to insert the branch and/or department numbers into the GL account numbers.
If you choose these options, the system looks at the department and/or branch assigned to each invoice and embeds that information into the GL account number. For example, if the GL number to post is 415-00-00 (department is fourth and fifth digits, branch is sixth and seventh digits), the department is 01 and the branch is 02, then the system posts to 415-01-02. The system inserts the department and/or branch in the proper place within the GL account number.
1. Set up the Accounts Receivable entry.
Choose as the Basis either C-Customer GL table or D-Default GL. Choosing Customer GL table tells the system to use the GL number defined in the AR GL Posting table assigned to the customer entered on the SR document. Choosing Default GL tells the system to use the number defined in this program.
Posting to the Customer GL table enables you to potentially post to more than one GL account number if you set up different account numbers for different types of customers in AR GL Posting Table F/M.
For instance you could set up an AR Posting table for retail customers using GL number 150-00-00 and another for wholesale customers using GL number 151-00-00.
In contrast, posting to the default GL number set in this program means that all SR Accounts Receivable transactions post to one account.
Indicate whether the system should insert the branch entered on SR documents in the Accounts Receivable GL number when it posts.
Ü Department numbers cannot be inserted into AR GL numbers.
Enter the default GL number for Accounts Receivable. Press F2 to search. Even if you choose to post by customer, you must select a default GL number. Also, this number always refers to the default GL number; it does not change as you change the basis.
2. Set up the Service Sales entry.
Choose as the Basis either C-Customer GL table, I-Item GL table, S-Separate Parts/Labor GL number or D-Default GL number.
The Customer GL table uses the account number defined in the GL table assigned to the customer.
The Item GL table uses the account number defined in the GL tables.
The Separate Parts/Labor GL number uses the account numbers associated with the separate labor items and repair part items listed on each of the service tickets for associated with the parent service items. This allows for even more detailed accounting than posting by the Item basis alone. It enables you to track the sales of each repair part and each labor type service item.
The Default GL tells the system to use the number defined in this program.
Posting to the Customer or Item GL tables enables you to potentially post to more than one GL account number if you set up different account numbers for different types of customers or items in the respective GL Posting Table F/Ms.
For instance you could set up an AR Posting table for retail customers using GL number 150-00-00 and another for wholesale customers using GL number 151-00-00.
In contrast, posting to the default GL number set in this program means that all SR Service Sales transactions post to one account.
Indicate whether the system should insert the department entered on SR documents in the Service Sales GL number.
Indicate whether the system should insert the branch entered on SR documents in the Service Sales GL number when it posts.
Enter the default GL number for Service Sales. Press F2 to search. Even if you choose to post by customer or item, you must select a default GL number. Also, this number always refers to the default GL number; it does not change as you change the basis.
3. Set up the Miscellaneous Sales entry.
Choose as the Basis either C-Customer GL table, I-Item GL table, S-Separate Parts/Labor GL number or D-Default GL number.
The Customer GL table uses the account number defined in the GL table assigned to the customer.
The Item GL table uses the account number defined in the GL tables.
The Separate Parts/Labor GL number uses the account numbers associated with the separate labor items and repair part items listed on each of the service tickets for associated with the parent service items. This allows for even more detailed accounting than posting by the Item basis alone. It enables you to track the sales of each repair part and each labor type service item.
The Default GL tells the system to use the number defined in this program.
Posting to the Customer or Item GL tables enables you to potentially post to more than one GL account number if you set up different account numbers for different types of customers or items in the respective GL Posting Table F/Ms.
For instance you could set up an AR Posting table for retail customers using GL number 150-00-00 and another for wholesale customers using GL number 151-00-00.
In contrast, posting to the default GL number set in this program means that all SR Service Miscellaneous Sales transactions post to one account.
Indicate whether the system should insert the department entered on SR documents in the Service Miscellaneous Sales GL number.
Indicate whether the system should insert the branch entered on SR documents in the Service Miscellaneous Sales GL number when it posts.
Enter the default GL number for Service Miscellaneous Sales. Press F2 to search. Even if you choose to post by customer or item, you must select a default GL number. Also, this number always refers to the default GL number; it does not change as you change the basis.
4. Set up the Repair Parts Cost entry.
Choose as the Basis I-Item GL Table or D-Default GL. Choosing the Item GL table tells the system to use the account number defined in the GL tables assigned to the items on the document. Choosing Default GL tells the system to use the number defined in this program.
Indicate whether the system should insert the department entered on SR documents in the Repair Parts Cost GL number.
Indicate whether the system should insert the branch entered on SR documents in the Repair Parts Cost GL number when it posts.
Enter the default GL number for Repair Parts Cost. Press F2 to search. Even if you choose to post by item, you must select a default GL number. Also, this number always refers to the default GL number; it does not change as you change the basis.
5. Set up the Repair Parts Inventory entry.
Choose as the Basis I-Item GL Table or D-Default GL. Choosing the Item GL table tells the system to use the account number defined in the GL tables assigned to the items on the document. Choosing Default GL tells the system to use the number defined in this program.
Indicate whether the system should insert the department entered on SR documents in the Repair Parts Inventory GL number.
Indicate whether the system should insert the branch entered on SR documents in the Repair Parts Inventory GL number when it posts.
Enter the default GL number for Repair Parts Inventory. Press F2 to search. Even if you choose to post by item, you must select a default GL number. Also, this number always refers to the default GL number; it does not change as you change the basis.
6. Set up the Repair Parts Nonstock account
Choose as the Basis I-Item GL Table or D-Default GL. Choosing the Item GL table tells the system to use the account number defined in the GL tables assigned to the items on the document. Choosing Default GL tells the system to use the number defined in this program.
Indicate whether the system should insert the department entered on SR documents in the Repair Parts Nonstock GL number.
Indicate whether the system should insert the branch entered on SR documents in the Repair Parts Nonstock GL number when it posts.
Enter the default GL number for Repair Parts Nonstock. Press F2 to search. Even if you choose to post by customer or item, you must select a default GL number. Also, this number always refers to the default GL number; it does not change as you change the basis.
7. Set up the Labor Expense account
Choose as the Basis I-Item GL Table or D-Default GL. Choosing the Item GL table tells the system to use the account number defined in the GL tables assigned to the items on the document. Choosing Default GL tells the system to use the number defined in this program.
Indicate whether the system should insert the department entered on SR documents in the Labor Expense GL number.
Indicate whether the system should insert the branch entered on SR documents in the Labor Expense GL number when it posts.
Enter the default GL number for Labor Expense. Press F2 to search. Even if you choose to post by customer or item, you must select a default GL number. Also, this number always refers to the default GL number; it does not change as you change the basis.
8. Set up the Labor Expense Contra account.
Choose as the Basis I-Item GL Table or D-Default GL. Choosing the Item GL table tells the system to use the account number defined in the GL tables assigned to the items on the document. Choosing Default GL tells the system to use the number defined in this program.
Indicate whether the system should insert the department entered on SR documents in the Labor Expense Contra GL number.
Indicate whether the system should insert the branch entered on SR documents in the Labor Expense Contra GL number when it posts.
Enter the default GL number for Labor Expense Contra. Press F2 to search. Even if you choose to post by customer or item, you must select a default GL number. Also, this number always refers to the default GL number; it does not change as you change the basis.