Use this record to define information such as journal and account numbers that the system references when it posts SO Daily Sales Register data to the General Ledger.
The system makes standard entries to General Ledger when it posting sales. For example, when an item is sold, the Accounts Receivable is debited and Cost Of Goods Sold accounts are credited the Sales and Inventory accounts. You define which standard GL account numbers to use, what they are and how they are to be used. Make sure the General Ledger numbers you define in this program are already set up in GL Account F/M.
For each account number that you define, the system allows you to specify whether to insert the branch and/or department numbers into the GL account numbers.
If you choose these options, the system looks at the department and/or branch assigned to each invoice and embeds that information into the GL account number. For example, if the GL number to post is 415-00-00 (department is fourth and fifth digits, branch is sixth and seventh digits), the department is 01 and the branch is 02, then the system posts to 415-01-02. The system inserts the department and/or branch in the proper place within the GL account number.
1. First, define how you want contract-related transaction to post to the General Ledger using the GL Distribution control.
When you run the Daily Sales Register, the Service & Repair system can post to General Ledger automatically, depending on how you set this control. The Daily Sales Register may print a General Ledger distribution and make a journal posting to GL during the update.
Select 0, 1, 2 or 3. Enter (CR) initially defaults to 0.
0 indicates the system does not print or post to General Ledger.
1 indicates the system prints the GL distribution in detail format but does not post to General Ledger.
2 indicates the system prints the GL distribution in detail format and posts to General Ledger in summary format (summary posting means that only the totals post to each account number).
3 indicates the system prints the GL distribution in detail format and posts to General Ledger in detail format (detail posting means the system posts the total each item contributed to the amount to each account number).
2. Next, enter the Posting Journal, which is the General Ledger journal number that you want the system to post sales to when the Daily Sales Register is updated.
Ü If you selected 0 or 1 in the GL distribution field, the program skips this field.
3. Set up the Accounts Receivable posting instructions.
Accounts Receivable cannot post by department. This program skips this field.
Indicate whether to insert the Branch Number into the GL number when posting. Enter (CR) initially defaults to N. If the Branch Position flag in the SM Company Control F/M is 0, the program skips this field. The Accounts Receivable branch flags in AR and JC Posting F/M programs must be set to the same value that you set here.
Enter a default General Ledger account number set up in SM Account F/M. F2 allows a search.
4. Set up the Contract Revenue posting instructions.
Indicate whether to insert the department number into the GL number when posting. Enter (CR) initially defaults to N. If the Department Position flag in the Company Control F/M is 0, the program skips this field.
Indicate whether to insert the branch number into the GL number when posting. Enter (CR) initially defaults to N. If the Branch Position flag in the Company Control F/M is 0, the program skips this field.
Enter the default General Ledger account number. F2 allows a search.
5. Set up the Meter Revenue posting instructions.
Indicate whether to insert the department number into the GL number when posting. Enter (CR) initially defaults to N. If the Department Position flag in the Company Control F/M is 0, the program skips this field.
Indicate whether to insert the branch number into the GL number when posting. Enter (CR) initially defaults to N. If the Branch Position flag in the Company Control F/M is 0, the program skips this field.
Enter the default General Ledger account number. F2 allows a search.
6. Set up posting instructions for Tax.
Indicate whether to insert the department number into the GL number when posting. Enter (CR) initially defaults to N. If the Department Position flag in the Company Control F/M is 0, the program skips this field.
Indicate whether to insert the branch number into the GL number when posting. Enter (CR) initially defaults to N. If the Branch Position flag in the Company Control F/M is 0, the program skips this field.
Enter the default General Ledger account number. F2 allows a search.