This program allows administrators to rebuild sort files that may not be up to date with the rest of the system.
Sort files are used throughout the FACTS system so users can report or retrieve information in an order other than the order in which the main file is stored. For example, the records of the vendor file are stored in vendor number order. To access this file in alphabetical order requires a sort file that is stored in vendor number by alpha lookup by vendor number. The corresponding record in the main file may then be accessed for the needed information.
* indicates that changing the field after initial installation may have serious repercussions.
Please refer to your affiliate before any changes are made.
Access this program by choosing Purchase Orders -->File Maintenances --> Infrequent File Maintenances -->Rebuild PO Sort Files.
CAUTION! Only your Affiliate or your System Administrator should run this program. DO NOT ATTEMPT TO RUN IT ON YOUR OWN.
1. POITMX
Indicate whether to rebuild POITMX. This file is the purchase order by item cross-reference sort file to the purchase orders open order file (PORDER). It is used when printing in item order in both the PO Status Report and the Receiving Schedule. CR defaults to N.
2. POPASX
Indicate whether to rebuild POPASX. This file is the past purchase order by vendor cross-reference sort file to the past purchase orders file (POPAST). This file is used in the purchase orders Vendor Inquiry and the purchase orders Document Inquiry. CR defaults to N.
3. POPALX
Indicate whether to rebuild POPALX. This file is the past purchase order by receipt cross-reference sort file to the past purchase orders file (POPAST). This file is used in the purchase orders Vendor Inquiry and the purchase orders Document Inquiry. CR defaults to N.
4. POPRTX
Indicate whether to rebuild POPRTX. This file is the purchase orders ready-to-print sort file to the purchase orders file (PORDER). The file is used in the Purchase Order Print program. CR defaults to N.
5. POREGX
Indicate whether to rebuild POREGX. This file is the purchase orders ready-for-receipts register cross-reference sort file to the purchase orders file (PORDER). It is used by the purchase orders Receipt Register to determine which orders are to appear on the register and are to be updated. CR defaults to N.
6. POVITX
Indicate whether to rebuild POVITX. This is the vendor/item sort file to the vendor/item file (POVNIT). It is used by several entry programs when entering vendor-item numbers. It is updated by the Vendor/Item F/M. CR defaults to N.
7. POVNDX
Indicate whether to rebuild POVNDX. This file is the purchase order by vendor cross-reference sort file to the purchase orders file (PORDER). It is used when printing the PO Status Report and the Receiving Schedule in vendor order. CR defaults to N.
8. POVNIX
Indicate whether to rebuild POVNIX. This file is the vendor by item cross-reference sort file to the vendor/item file (POVNIT). It is updated by the Vendor/Item F/M and is used by the Vendor/Item Listing and Vendor/Item History report when printing in item order. CR defaults to N.
9. PODSSP
Indicate whether to rebuild PODSSP. This file is SO/PO Line Cross Reference File.
Files will be rebuilt for all companies.
For more detailed information on file maintenance programs, consult the following topics.