OA users can set up and view a directory of their own personal phone numbers through this program. To preserve privacy and maintain security, they cannot access other employees’ personal phone directories.
Each entry, or record, gets an ID number along with the general information you field. The program automatically assigns ID numbers.
You can view your personal directory in the Phone Directory Search program located on the OA Inquiries menu, or you can print it from the Telephone Directory program located on the OA Reports menu.
For more information how to use maintenances, refer to the following topics:
How to use file maintenance programs
1. ID#
Enter the ID number (1-9999). Enter (CR) assigns the next available ID number from the Nonstatic control record. The word NEXT is displayed until all fields have been entered and then the actual number is displayed before the record is added to the file. F2 allows a search.
2. Name
Enter the associate’s name (up to 25 characters).
3. Phone Number
Enter the associate’s phone number including area code and dashes (up to 17 characters).
4. Alpha 1
Enter an alphabetical sort key (up to 10 characters) to be used to sort associates alphabetically for printouts or displays. In most cases, the first 10 characters of the associate’s name would make a good sort key. If more than one associate has the same first 10 characters, you may wish to make the sort key unique. You also may use the first 10 characters of this associate’s company president’s name or that of a person you work with at this associate’s office.
5. Alpha 2
Enter a second alphabetical sort key if needed (up to 10 characters).
6. Alpha 3
Enter a third alphabetical sort key if needed (up to 10 characters).
7. Alpha 4
Enter a fourth alphabetical sort key if needed (up to 10 characters).
8. Memo
Enter the memo concerning this associate if desired (up to 20 characters).
9. Address 1
Enter the associate’s address (up to 25 characters). If only one address line is needed, use the first.
10. Address 2
Enter the second line of the associate’s address if needed (up to 25 characters). If only two address lines are needed, use the first two.
11. Address 3
Enter the third line of the associate’s address if needed (up to 25 characters).
12. Contact #1, Phone, Memo
Enter the name of the person you work with at this associate’s office (up to 25 characters), this person’s phone number (up to 17 characters), and a memo concerning this person if desired (up to 25 characters). F3 ends fields. If only one contact is needed, use the first.
13. Contact #2, Phone, Memo
Enter the name of a second person you work with at this associate’s office (up to 25 characters), this person’s phone number (up to 17 characters), and a memo concerning this person if needed (up to 25 characters). F3 ends fields.
14. Contact #3, Phone, Memo
Enter the name of a third person you work with at this associate’s office (up to 25 characters), this person’s phone number (up to 17 characters) and a memo concerning this person if desired (up to 25 characters). F3 ends fields.
15. Contact #4, Phone, Memo
Enter the name of a fourth person you work with at this associate’s office (up to 25 characters), this person’s phone number (up to 17 characters) and a memo concerning this person if desired (up to 25 characters).