Trial Balance Total Breaks F/M (GLF960)

Use the Trial Balance Total Breaks F/M program to set up trial balance total breaks according to their own specifications.

Processing Details

The records created by this program determine the layout of the trial balance.

Breaks may be set up for trial balance to print in GL account number order. Accumulated amounts between breaks may be stored in any of nine total groups. One of these nine total groups is printed at each break. It and all total groups of a lesser number are then cleared (set to zero) and may be used again to accumulate amounts. The report total at the end of the trial balance is not affected by any breaks set through this program.

Setting Up General Ledger Breaks for Report Formatter

When setting up GL breaks in Trial Balance Total Breaks F/M (GLF960), each set of Total Group GL breaks must include the entire range of GL numbers. For example, if you have GL numbers that range from 1000 to 4000 and want to enter a break at GL number 2500 for Total Group 1, you must also enter another break for Total Group 1that would include the highest GL number, in this example, 4000. The same is true for any Total Group entered. So, if you enter a break for Total Group 2 that ends at GL number 2000, you would need to enter another break for Total Group 2 that ends at or beyond GL number 4000. Failure to enter the breaks as described will result in formatting problems with the report. Note that prior to this report being converted to use the Report Formatter, the above requirement did not apply. This requirement is a result of limitations introduced by the Report Formatter.

Access this program by choosing General Ledger-->File Maintenances--> Infrequent File Maintenances-->Trial Balance Total Breaks F/M.

Use the following fields to create trial balance total breaks:

Press $image\new_rec_shg.gif$ New to enter a new record.

* Ending G/L #

Enter the ending GL account number to print. Press F2 or $image\find_shg.gif$ to search existing GL account numbers. Press F3 to or $image\ex_allft_shg.gif$ display the first record for the selected GL number. Use the navigation button to scroll backwards $image\excl_left_shg.gif$ or $image\excl_right_shg.gif$ forwards through journal records, or $image\ex_allrt_shg.gif$ to the last GL # on file.

2. Total Group

Enter the total group to print (1-9). Upon printing, it and all lesser total groups are cleared, (e.g., if total group 5 is printed, total groups 1-5 are set to zero immediately after the print. All higher total groups (6-9, in this case) continue to accumulate figures.) Press Enter to default to 1.

3. Total Description

Enter a description to be printed next to the total (up to 30 characters). Press Enter to default to no description.

You can press:

$image\Delete_shg.gif$ Delete to remove to information in the record,

$image\save_shg.gif$ Save to save your changes,

$image\exit_shg.gif$ Exit to return to the GL Maintenance menu.

Trial Balance Total Breaks F/M (GLF960)

Processing Details

Use the following fields to create trial balance total breaks:

See Also