Administrators should use this program to rebuild sort files that may not be up to date with the rest of the system.
Sort files are used throughout the FACTS system so you can report and retrieve information in an order other than the order in which the main file is stored. For example, the records of the Customer File are stored in customer number order. To access this file in alphabetical order requires a sort file that is stored by alpha lookup by customer number. The corresponding record in the main file may then be accessed for the needed information.
Ü DO NOT run this program without the approval of your Affiliate.
For more information how to use maintenances, refer to the following topics:
How to use file maintenance programs
Access this program by choosing Accounts Receivable-->File Maintenances-->Infrequent File Maintenances-->Rebuild AR Sort Files.
1. ARCALX
Indicate whether to rebuild ARCALX. This file is the AR Customer By Alpha Sort File to the Customer File (ARCUST). This sort file is used in printing various AR reports that can be printed in alpha order. Press Enter (CR) to default to N.
2. ARSLSX
Indicate whether to rebuild ARSLSX. This file is the AR Customer By Salesperson/Territory Sort File to the Customer File (ARCUST). This sort file is used in printing various AR reports that can be printed by salesperson/territory. Press Enter (CR) to default to unselected.
3. ARCLSX
Indicate whether to rebuild ARCLSX. This file is the AR Customer By Customer Class Sort File to the Customer File (ARCUST). This sort file is used in printing of the various AR reports that can be printed by customer class. Press Enter (CR) to default to unselected.
4. ARRGNX
Indicate whether to rebuild ARRGNX. This file is the AR Salesperson/Territory By Region Sort File to the Control File (SMCNTL). The sort file is used in the salesperson/territory sales reports for printing by region order. Press Enter (CR) to default to unselected. Because the control file (SMCNTL) is used and locked while rebuilding this file, no one may be using any part of the system.
5. ARZIPX
Indicate whether to rebuild ARZIPX. This file is the AR Customer By Zip Code Sort File to the Customer File (ARCUST). The sort file is used in the Customer Label Print by zip code. Press Enter (CR) to default to unselected.
6. ARCOPX
Indicate whether to rebuild ARCOPX. This file is the AR Customer By Open Document Sort File to the Open Documents File (AROPEN). The sort file is used in various open receivables reports where the open documents are listed. Press Enter (CR) to default to unselected.
7. ARPHOX
Indicate whether to rebuild ARPHOX. This file is the AR Customer By Phone Number Sort File to the Customer File (ARCUST). This sort file is used in the search of customers by phone number whenever a search by customer is used. Press Enter (CR) to default to unselected.
8. ARCSHX
Indicate whether to rebuild ARCSHX. This file is the Cash Receipts Check Number By Document Number Sort File to the Cash Receipts File (ARCS??). This sort file is used in the list checks and list payments options in the Cash Receipts & Adjustments Entry program. Press Enter (CR) to default to unselected.
9. ARINVX
Indicate whether to rebuild ARINVX. This file is the AR Invoicing By Customer Number Sort File to the AR Invoicing File (ARINVC). This sort file is used to list AR invoices by customer in the Invoice Entry Program. Press Enter (CR) to default to unselected.
10. ARCONX
Indicate whether to rebuild ARCONX. This file is the Customer By Customer Contact Sort File. This file is used during the contact search in the Customer Search Program. Press Enter (CR) to default to N
Files will be rebuilt for all companies.