1. FACTS displays the program when you select the Debit Memo option in the Apply Check Entry (ARE211) program.
2. The system displays the customer number and name from the check information from the Cash Receipts and Adjustments Entry program.
3. The system displays the check number and check date from the Cash Receipts and Adjustments Entry program. You cannot modify this information.
4. The system displays the miscellaneous cash amount from the Apply Check Entry (ARE211) program. The system displays the memo from the Apply Check Entry (ARE211) program. You can modify this information. .
5. In the upper right corner of the screen, the system maintains and displays the check amount, the distributed amount, the undistributed check balance as payments are applied and. the total amount of all debit memo transactions created on this check.
6. The line browser displays any existing debit memos for this check distribution.
7. For new debit memos select the
icon to add new distribution information. When you enter a new debit memo line, the program assigns it the next debit memo number from the AR Nonstatic Control record when you save the transaction.
To modify an existing debit memo, highlight it in the line item browser and select the
icon.
8. In the Amount field, enter the amount to expense. The system displays the remaining undistributed balance as the default. (Only positive amounts are allowed.)
9. In the Memo field, the system allows you to enter a memo for the debit.
10. In the Branch field, enter the branch. Press F2 to search. The system displays the last branch entered from either debit memo entry or OA entry as the default. The system skips this field if your system is not set to use branches in the GL number and there is a branch record set up to default to. The system uses the branch entered here in the GL Distribution when setting the GL AR Account #
11. Press the
icon to save your changes or the icon to cancel the entry.
12. You have the following options for lines in the browser:
Add- to add a new debit memo. The system assigns a debit memo number when you create a new record. Then enter the amount, branch and memo.
Delete – To delete a debit memo, highlight the line in the browser and press the Delete icon.
E-Edit-- To edit debit memo information, highlight the line in the browser and press the Edit icon. You can modify the amount, branch and memo for the transaction.
13. Press the
icon to save your debit memo line information. You can continue to add more debit memos and distribution amounts or press the
icon to complete the transaction.
14. You can select following options for the Debit Memo Entry:
Done --Ends debit memo entry and returns you to Apply Check Entry (ARE211) program. Press Done when you complete the distribution of the debit memo entry. When you exit this program, the total of the debit memos entered decrease the distributed amount of the check.
List Pmts --Accesses List Payments (ARE214), which lists all of the invoices, debit memos, miscellaneous cash and on-accounts made with the currently displayed check. Information listed includes invoice or debit memo number, payment, discount, and adjustment amount.
15. When you have completed the debit memo entry, press the Done button. The system returns you to the Apply Check Entry (ARE211) program where you can apply the distribution.