How to add a line to a batch for cash receipts and adjustments

Program Information

1. Access the Cash Receipts & Adjustments Entry (ARE210) program by choosing Accounts Receivable-->Cash & Credit Application-->Cash Receipts & Adjustments Entry. Enter the batch number (up to four alphanumeric characters) in the Batch field. The total amount of the batch (0-99999999.99) displays in the Batch Total field. You can enter a new batch total or select the $image\add.gif$ icon to access the Add to batch screen, where you can enter the new amount or add to the batch total.

2. After you select the $image\plusb.gif$ icon, complete the following:

In the Customer field, you can:

Enter the customer number. Entry of a valid customer number displays the customer name, balance, credit limit, phone, contact and memo. (For existing batches, press the $image\plus.gif$ icon to access the Customer field.) Press F2 or the $image\add.gif$ icon to search. Refer to the Customer Search topic for details about searching for customers.

Press F3 or the second $image\add.gif$ icon to enter miscellaneous cash instead of the customer number.

-OR-

Press F1 or the first $image\add.gif$ icon to enter the invoice number if you do not know or remember the customer number. The default information will remain by customer number but the system displays the Invoice # prompt so you can enter the invoice number

3. In the Check # field, enter the check number (up to six characters). Press F3-Cash or the $image\add.gif$ icon to assign a cash number from Cash Receipts Control F/M to identify this entry if posting cash. If you enter a check number already used for this customer in the current batch, the system displays a message that the check number is already on file for this customer, and the program returns you to the Check # field so you can enter another check number.

4. In the Date field, enter the check date. Press Enter (CR) to default to the system date.

5. In the Type field, select the payment type for the transaction. You can select from: C-Cash, 1-Check, 2-Credit Card, 3-Debit Card, 4-EFT.

6. In the Amount field, enter the check amount or cash amount to be posted for this customer (+/-9999999.99). Press Enter (CR) to default to 0.

7. In the Memo field, enter any memo to identify or explain this transaction (up to 30 characters). The memo prints on the Cash Receipts & Adjustments Register.

8. Press the $image\save.gif$ icon to save your changes.

If you entered or edited the check information, the system displays the Apply Check Entry (ARE211) screen, which is used to distribute a check to the open Accounts Receivable documents that it is to pay.

If you entered or edited the miscellaneous cash information, the system displays the Miscellaneous Cash Entry (ARE212) screen, which is used to distribute a miscellaneous cash transaction to the proper GL accounts.