Use the Receipt Register program to:
Print a register of purchase order and a non-purchase order receipts.
Optionally build and print a general ledger distribution, based on settings in the PO to GL Posting F/M.
Post to general ledger, if needed.
Update inventory quantities (if needed), costs and activities, purchase order history files, the purchase order period receiving file, the purchase order receipts file and the job cost files.
If the cost is a contract cost, the system does not update the last cost with the contract cost value and sets the contract cost flag for the line.
Copies PO document notes to past PO notes and deletes notes when PO document is deleted or line complete.
Purchase Orders with receipts that were updated in PO Receipt Entry or Non-PO Receipt Entry still need to go through the Receipt Register to update GL and invoice files. For purchases orders updated in PO Receipt Entry and Non-PO Receipt Entry, the Receipt Register skips updating inventory but updates all other files in the register. If a receipt was not updated in PO Receipt Entry or Non-PO Receipt Entry, the Receipt Register updates on-hand inventory files as well as GL and invoice files. Special orders are updated by this register.
Receipt Register information includes: purchase order number, receipt number, vendor, ship-to and buyer. For each line item on the order, the item number, description, requested date, promised date, received date, ordered, received and back-ordered quantities, cost and extension and total (including tax and freight) are displayed. The report also includes totals of line-item extensions and purchase order receipt totals.
Lead time: The PO Receipt Register flags abnormal (A) lead time for stocked items where the Replenish flag (on the Main screen of Warehouse/Item F/M (ICF920)) is "Y" before checking all other conditions that would flag the item with an abnormal lead time.
Returns processing: Based on the Auto Create Docs setting in CRS Control F/M (SOF980), credit memos and sales orders are created during the AP Document Entry and Adjustment Register and PO Receipt Register updates when document/line processing is complete. Then, if any CRS doc lines were updated, those CRS docs’ lines can be created on a single credit memo and/or sales order (allowing multiple lines of a single CRS doc which may be spread across multiple POs to create a single CM/SO for all applicable/matching CRS doc/lines). Note that auto-creation of docs is an “All or nothing” setting. Either the docs are auto-created or the user, after processing the registers, must use CRS Entry “Create Docs” button (for each relevant CRS doc) to create the docs that would have been created had the auto-create check boxes been selected in CRS Control F/M. Use the CRS Status Report (SOR820) to determine which CRS docs to access CRS Entry (SOE810) and click ‘Create Docs’.
Note: If during register processing for auto creation, there is a CRS doc and line which would create a credit memo/sales order, but, later after this CRS line was created, an additional ‘new CRS line’ was created and its acknowledgment was printed (but the user chose not to create the credit memo/sales order when prompted in CRS Entry), both the original line found during the register and the new line which was not yet decided to create credit memo/sales order for will be available for processing, and both lines will be created on the credit memo/sales order.
Vendor/Item records: If the Create Vendor Items setting is selected on the General tab of PO Static Control (POF980), the Receipt Register Update automatically creates vendor/item records for all valid items.
Return Surplus Management: If the Returns Tracking setting on the Vendor Returns tab of PO Static Control (POF980) is selected the PO Receipt Register Update writes information to the Returns File. This information (item, description, warehouse, returns code, purchase order number, etc.) can be printed by the PO Returns Report.
Templates that store "current period" (or similar values like "system date") resolve to the "current period at the time the report is run" rather than what the "current period" was at the time the template was created. For example: If you save a template for the PO Period Receipts Report and select "Current Period" for the Period field, when that template is selected to run again (either manually or via Job Stream) the current period is determined using the setting of Current period in the PO Non-Static F/M.
Special orders processing: When the system updates purchase orders tied to special orders in Sales Orders, i.e., the line item on the PO is directly tied to the line item on the SO, it also updates the sales orders. The special order line item on the sales order (optionally including serial number) becomes committed by the quantity received on the line item of the PO.
To access this program, click Purchase Orders>Receiving>Receipt Register.
Click field descriptions for information on each field.
Viewing reports on screen (using the viewer)