The Line Detail for Invoice Receipt Entry screen provides information about the highlighted item selected in the browser in the lower portion of the entry screen. You can access it after you enter items on the Invoice Receipt Entry document.
Use the mouse or arrow keys to select an item in the browser. Click Line Detail or Options>Line Detail from the menu.
The Line Detail window contains all possible fields available for the Invoice Receipt line item. This screen is used to view and modify item descriptions, promise and request dates, item details, item/vendor info, and item cost info. When you access this screen, the system also displays Job Posting Entry dialog box for change or review.
You can modify the following fields for a purchase order line. Use the following field descriptions to modify information for an Invoice Receipt Entry document line.
1. PO #
The received purchase order number.
2. Receipt #
The receipt number that was entered during Receipt Entry for this purchase order. The number displayed is default value. Press Enter to default to the receipt number entered on the previous line (if applicable).
3. WH (Warehouse)
The warehouse the item on this PO was received at. Press Enter to default to the warehouse assigned to the purchase order.
4. Item
The item number.
5. Description
The item description.
6. G/L #
The GL account number. The entry must be a valid GL account number. This is the GL account number that the Invoice Receipt Register expenses the cost of the item against. Press F2 to search.
7. Units
The quantity of items to be received. The entered amount should be equal to the invoice quantity.
8. Cost
The cost per displayed costing unit of measure. Displayed if on file is: the manual cost from the item file, the average and last costs from the warehouse/item file, and the manual and last cost from the vendor/item file. Depending on the Default PO Cost flag set in the PO static control record, Press Enter to default to the manual cost of the item from the item file or the last cost of the item from the vendor/item file. This field is only used when the Cost flag in the Purchase Orders Option Entry Options record is set to Y or B.
Select the Save button when you are finished. The system displays the Job Cost dialog box, which asks if you want to enter a job number to associate to costs.
For lines that have a negative received quantity Cost Layers information is also available.The fields are display-only.
You must have the Cost Security Code set in the Inventory Control Static F/M in order to view the new tab folder and list view.
Fields |
Entry |
|
Type |
The document type |
|
Source doc |
The number of the source document. |
| Rcpt/Inv |
The receipt/invoice number for the line item. |
|
Line |
The line number on the receipt. |
|
Cost |
The document date. The cost (amount) of the document line item. |
| UM | The costing unit of measure. |
| Quantity | The item quantity for the line. |
| UM | The item unit of measure for the quantity. |