Use this program to print a report of all documents paid down to zero and optionally remove those records from the open documents file and the transaction file. The update also maintains the customer payment history file and writes documents removed to the paid documents file if set to do so in AR Static Control FM.
Prior to running this register, invoices are updated through the SO Daily Sales Register, JC Invoice Register or AR Sales Register and paid off in full and updated in the Cash Receipts & Adjustments Register.
The update portion of this program writes information to the payment history file. Information is available to print on the Payment History Report. The update portion also writes open documents and their associated transactions to the paid documents and paid documents transactions file. Paid document information is then available for display in the Customer Inquiry - Paid Documents view.
If there are any cash receipts batches that have not been updated, the system displays the message "Cash Receipts batches have not been posted. Some documents may not be removed.", and the program continues on without removing any AROPEN documents in a cash receipts batch that has not been updated.
It is suggested that this report be printed and updated as part of the end-of-period procedures. To prevent file overflow, the records should be removed on a regular basis.
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The report includes this information. |
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If an asterisk (*) is displayed, the original amount minus the transaction is not equal to the current balance. The total number of documents listed is also included.
To access this program, click Accounts Receivable>End of Period>Document Removal Register.
Click field descriptions for information on each field.
See also
Running the Document Removal Register
Viewing reports on screen (using the viewer)
Using reports and prints as audit trails