Use the Document Removal Register program to print a report of all documents paid down to zero and optionally remove those records from the system. The update also maintains the Paid Document History file.
You should run this register as part of the end-of-period procedures. To prevent file overflow, the records should be remove once a month after you run the register.
Records removed by this program will no longer appear on the Open Payables or Aged Payables Reports. The information regarding paid off documents is available for screen display in the Vendor Inquiry program.
As the system removes invoices from the open documents file, the invoice status in the AP check history detail file is also updated.
Report information includes the following for each vendor: the vendor number and name, document number, entry period and date, amount, document register date and number, payment amount, discount taken and current document balance (0). An asterisk indicates that the total of the transactions for that document does not equal the document amount. The total number of documents listed with a balance of zero is also included.
To access this program, click Accounts Payable>End of Period>Document Removal Register.
Click field descriptions for information on each field.
See also
Viewing reports on screen (using the viewer)
Using reports and prints as audit trails